Duties for Chairman
In general, the chairman of a technical committee does the things listed
below. Keep in mind that you can--and should--delegate just about
everything; your primary function is to make decisions and be the
committee's interface with the Artemis Society's Office of Space Flight.
Copyright © 2007 Artemis Society International, for the
contributors. All rights reserved.
- Define a work plan
The work plan defines what the committee will do, and what
products it create. It's a living document, updated when
something new comes up. Its purpose is to keep track of what
needs to be done and who's doing what. Since we'll always
want to do more than available resources allow, expect there
to be a backlog. That backlog is very useful because you'll
have a ready answer when someone joins the group and asks,
"What can I do now?"
The best way to define the work plan is to ask your team for
inputs. Other committees will add to it by asking questions
related to your committee's responsibility.
The work plan should include a schedule, at least for any
products that people are working on. That lets other people
know when something will be available.
Recruiting new participants in each technical committee is usually
a continuous operation. All members of the committee can help.
Include some tasks to set up tutorials that would allow a new
committee member to get up to speed in your discipline.
Your goal is to create a cadre of experts in the committee's
- Staffing Project Teams
As the Artemis Project grows, it defines major products that must
be designed. This is done by the project teams. Each project
team will need people from several technical committees.
- Keep track of who's working on what. Get periodic feedback on
progress. Make sure the quiet guy in the corner who's doing all
the work isn't ignored.
- Keep track of who contributed to the creation of a product. If
the committee creates a marketable product, something that
generates royalties from commercial business, we want to make
sure the folks who put the work into it receive the royalties.
ASI can't pay people directly to do these things, but the Society
can assist in making contacts with commercial business participants
in the Artemis Project.
- NOTE: If someone doesn't want to receive royalties for work on Artemis
Society projects, he has the option of donating that back to
the Society; but nobody should feel pressured to do this.
- Draft a charter for your technical committee.
The charter defines the committee's scope--reponsibility and
- Maintain committee administrative information in the committee's
organizational section of the Artemis Data Book.
- Under section 6.7 of the ADB, each committee has its own designated
area for keeping work plans, lists of committee members, procedures
and processes, and any other administrative information that
everyone needs to share.
- If it's a new committee that doesn't have a section of the book,
contact the Book Boss for the ADB. That's Simon Rowland
- The Administrator for the Office of Space Flight can help keep the
committee lists and get stuff into the on-line data book for you.
That's Candace Dicks (email@example.com).
- Maintain the committee's technical products in the appropriate
sections of the Artemis Data Book.
- While the committee's internal administrative information goes
under section 6.7 (or 6.8 for project teams), documents which
plan the space flight should be up front in the book under one
of these sections:
1. Project Overview
2. Scenarios for Manned Space Development
4. Reference Mission Development
5. Mission Options
- Scientific data about the moon go into Appenix M. That's the
reference section where you can look up information about what the
moon is made of and its physical properties.
- A good way to start collecting information applicable to the
technical committee's work is to do a World Wide Web search for
related documents elsewhere on the web. Ask one of the committee
members to organize these references into a web document.
- Provide an interface with the Electronic Communications Technical
- Our office is in cyberspace, and the ECTC is our facilities
department. They provide the listservers, newsgroups, web sites,
computer analysis engines, standard formats... the electronic
version of all those support services any organization needs.
- Ask the ECTC to set up a listserver for your committee. When
they get the issues worked out for newgroups, they'll set up a
newsgroup to run in parallel with each listserver. The ECTC
takes care of archiving and web chat groups for you; all you
need to do is ask. Currently (4/15/97) the only communication
engines available are the listservers and the web site.
- The ECTC will also help with getting your documents onto the web,
converted to html, illustrations and photos scanned and put into an
imagery library, artwork converted to standard formats. You'll
find them to be a very valuable resource.
- Designate a representative from your committee to interface with
each of the other technical committees. The OSF administrator can
keep a table of who talks to whom. That keeps the communication
flowing. If you've decided there's no logical interface between
your committee and one of the others, let's put a note to that
effect in the table so we know it's not something we overlooked or
- Encourage committee members to put a little biographical page
on the web site, so everyone will know who everyone else is.
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Updated Sun, Jul 12, 1998.